ELITE CORE / PROMOTIONAL PRODUCTS ERP

Promotional products ERP software. Built for the whole order.

From the first branded merchandise quote to supplier purchasing, artwork approvals, production, shipping and invoicing — bring your entire operation into one connected workspace.

Built for real promotional products operations. From product selection and proof approvals to supplier coordination, decorating and delivery, the details move with the order — not between disconnected spreadsheets.

The right promotional products ERP gives every team the same order context. Customers, products, estimates, sales orders, artwork, purchasing, receiving, production, shipping and finance can be managed around a connected project instead of recreated at every handoff.

Elite Core is built for distributors sourcing from multiple suppliers, teams coordinating outside decorators, and businesses with their own production or company-store programs.

Explore the work behind a promotional products order

See how Elite Core connects the two moments that shape everything afterward: an accurate customer-approved sales order and clear supplier purchasing.

Quote, present and confirm the order

Keep product variations, quantities, decoration details, pricing and customer approval together before the order moves to fulfillment.

Purchase with the full order in view

Manage supplier POs, proof readiness, expected dates and the next purchasing action without rebuilding details from emails.

Stop connecting the tools. Start connecting the work.

A branded merchandise order can involve sales, artwork, two suppliers, an outside decorator, shipping and finance. Each group needs different information, but everyone needs to know which details have been approved and what happens next.

Disconnected tools turn every handoff into a manual check. Someone copies the size breakdown, another searches an email for the latest logo, and shipping confirms the destination all over again.

Elite Core brings those decisions together around the customer project, so sales and operations have a clearer path from quotation to fulfillment.

Change happens. Context should not disappear.

A revised imprint, a split supplier PO, a partial receipt or a changed ship-to address should be visible to the people managing the next step. Connected records make those exceptions easier to understand and act on.

Learn more about supplier purchase orders and order-linked finance.

One promotional order. Every team connected.

Promotional products are different from standard retail: one sale can involve several suppliers, colours and sizes, artwork locations, decoration charges and destinations. Your ERP should understand the entire journey.

1. Sales & CRM that lead into fulfillment

Keep customer contacts, opportunities, presentations, estimates and pricing in context. Convert approved estimates into sales orders without rebuilding the job in another system.

2. Artwork approvals with clear status

Attach artwork and decoration requirements to the project. Track revisions and customer approvals so purchasing and production can distinguish requested changes from approved artwork.

3. Purchasing for suppliers and decorators

Generate supplier purchase orders from approved order information. Coordinate vendors, proof status, purchasing dates and shipments while retaining the shared project connection.

4. Receiving, production & shipping

Track received quantities, variances and work moving through production. Keep decoration requirements and shipping destinations visible to the teams handling the goods.

5. Finance that knows where the numbers came from

Review invoices, applicable deposits, vendor costs, booked margin and commissions alongside their order context. QuickBooks Online-related workflows are available subject to configuration.

Explore custom product management and PromoStores for connected company-store programs.

One order, several moving parts

Customer: “We need 300 embroidered jackets, 200 printed totes and delivery before our event.”

Sales: Confirms styles, sizes, colours, decoration requirements and price in the estimate and sales order.

Artwork: Organizes logo files and approval for each imprint location.

Purchasing: Coordinates separate supplier POs and the decorator route.

Receiving and production: Track what arrived, what is waiting and what can move ahead.

Shipping: Works from the agreed destination and fulfillment requirements.

Finance: Reviews invoices, deposits and costs from the project instead of reconstructing them later.

One shared order story makes supplier follow-ups, customer changes and internal handoffs easier to manage.

What your team gains with connected ERP

A shared project - Keep customers, products, pricing and order decisions connected.
Fewer manual handoffs - Reuse approved information between sales and purchasing.
Artwork accountability - Know what is awaiting proof review and approval.
Purchasing visibility - Follow supplier and decorator orders and next actions.

Receiving clarity - Track quantities and partial receipts against purchase orders.
Production context - Keep decoration requirements attached to the job.
Financial traceability - Review invoices, costs, deposits and booked margin.
Programs that connect - Extend to supported PromoStores and repeat merchandise programs.

Designed for the ways promotional work gets done

Every promotional business has a different mix of sales, sourcing, decorating and fulfillment. Elite Core supports a shared order foundation without asking every operation to work like a generic retailer.

Promotional product distributors

Bring customer presentations, supplier sourcing, decorator POs, artwork approvals and fulfillment together, especially when one order requires multiple vendors.

Decorators & hybrid shops

Track imprint locations, proofs, production handoffs and incoming goods while coordinating work between internal departments and outside partners.

Company-store programs

Connect repeat branded merchandise programs and supported employee or customer company stores to the wider operation with Elite Core PromoStores.

From customer request to finished merchandise

A practical five-stage view of a promotional order. Teams still make the important decisions — the ERP keeps the information and next actions connected.

01 · Build the opportunity

Select products, build the estimate and capture customer requirements.

02 · Confirm the details

Approve the sales order, quantities, pricing and customer changes.

03 · Approve the artwork

Collect imprint files, proofs and approval for each relevant placement.

04 · Purchase and deliver

Manage supplier and decorator POs, receiving, production and shipping.

05 · Close the financial loop

Review deposits, invoicing, costs and margin in the same project context.

Promotional products ERP: common questions

Evaluating an ERP is about whether it reflects your actual orders — including multiple suppliers, artwork changes, partial receipts and the financial details that follow.

What makes promotional products ERP different from a CRM?

A CRM focuses on relationships and selling. Promotional products ERP connects those records to product selections, artwork approvals, supplier purchasing, receiving, fulfillment and finance.

Can one order include several suppliers or decorators?

Yes. Supplier and decorator purchase orders can stay tied to the same customer project, making it easier to coordinate different products, vendors and shipping routes.

How are artwork revisions and customer approvals handled?

Elite Core supports artwork locations, proof uploads, review steps and customer change requests. Teams can track approval status instead of relying on the latest email attachment.

Can we manage partial receiving and fulfillment?

Yes. Purchasing and receiving workflows support received quantities and variances, alongside production and shipping context. The exact workflow depends on your setup.

Does Elite Core replace QuickBooks Online?

Elite Core connects order operations and finance, and supports QuickBooks Online-related workflows such as invoice exports. Review your accounting requirements during setup rather than assuming every accounting function is replaced.

Can we also run employee or customer company stores?

PromoStores supports connected branded merchandise and company-store programs. Store setup, ecommerce rules and integrations depend on the program.

What about importing our existing customers?

Elite Core has customer import workflows. Review duplicates, contacts, addresses, sales assignments and payment terms before a full migration.

Your next order should not start from scratch.

When does a promotional products business need ERP?

If sales re-enters customer details, purchasing reconstructs approved orders, artwork gets lost between emails, or management needs spreadsheets to understand status and margin, a connected ERP can reduce those gaps.

Built for the exceptions – not just the perfect order

Suppliers split shipments. Customers revise logos. Decoration locations differ by product. Inventory and freight can change after a quote. Elite Core is designed around the operational context needed to handle that complexity across sales, purchasing, production, shipping and finance.

What should you bring to an ERP demo?

Bring one everyday order and one complicated multi-supplier project. Walk through a proof revision, a partial receipt, an outside decorator, shipping instructions and final invoicing. Ask about permissions, supported integrations and any specialized production requirements important to your team.

Ready to make every handoff clearer? Talk with the Elite Core team, explore the Core ERP platform or read the frequently asked questions.

E L I T E C O R E

Built for the people behind every order.

Sales, purchasing, artwork, production, shipping and finance all contribute to a successful promotional order. Give each team the context to see what is ready, what is waiting and what happens next.

Different responsibilities. One connected team.